basics concepts
In order to make sense of what follows it is necessary to understand
a few key concepts and how they effect you, the web site owner,
and your site users:
portability
This is basically about what proportion of people can access
your material. To illustrate:
You are looking at a web page. This web page can be viewed using
any browser from the simplest text browsers (Lynx) to the latest
versions of Netscape/Internet/Explorer/Opera etc. It can be viewed
by browsers on any operating system: Windows NT/3.11/95/98/ME/2000,
Linux, Unix, Macintosh, OS/2, Be, WebTV etc. It's portability factor
is very high.
If I were to have made this as a Microsoft Word document
and put it on this web site I would have immediately cut the accessibility
of this down to two or three operating systems. If this hypothetical
Word document had been made with Word2000 then I would have further
disenfranchised all the users who still had Office97. The portability
factor would be very low.
server bandwidth/download time
Download time is basically how long it takes after a user has
clicked a link for a resource (web page, sound, video, file download
etc) for the resource to become available to the user. This of course
is affected by the bandwidth of the users connection.
Server bandwidth is what you the site owner is concerned about.
Many web site hosts inflict penalties if the amount of information
downloaded from a site exceeds a set level in a given period of
time.
From both points of view it is worth keeping things as compact
as possible. There is of course the added factor of filestore size.
If you have some PowerPoint presentations containing 25 slides these
will take up about 40 megabytes each - and that is without adding
audio clips to the slides!. Your filestore allocation would soon
be eaten up!!
security
It is your responsibility to ensure that anything downloaded from
your site is safe. Given that Microsoft Word, Excel and Powerpoint
files can propagate malicious macros that can cause damage to other
people's computers is it worth taking the risk of making content
available using these proprietary file types? This concern is heightened
by recent revelations that even the warning that a document contains
a macro and prompting the user as to whether they wish to run it
has been compromised in the Office 2000 versions of Powerpoint and
Excel.
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